• All Wichita Public Library locations will be closed Monday, January 20.

Program Proposals

Library Programs

Programming is a fundamental component of library service that provides learning and entertainment opportunities to meet the informational, educational and recreational needs of the community. Programs expand the Library's role as a cultural and community center, support and respond to community interests, and introduce attendees to the Library's resources and materials. We welcome expressions of interest from community members and experienced instructors who are interested in presenting programs at the Library.

Youth storytimes require several educational components that support early literacy initiatives to foster young readers. At this time, we are not accepting proposals for storytimes. Check the events schedule for a list of Library storytimes. If you are interested in becoming a volunteer, please visit our list of volunteer opportunities.

Presenter and Performer Expectations

Planning

Planning for library programs begins six to nine months before a program occurs. Community members wishing to propose programs for addition to the calendar of events should complete and submit program proposal forms prior to the following deadlines:

Proposed Program Dates Proposal Submission Deadline
Winter (January 1 - March 22) July 15
Spring (March 23 - May 31) September 1
Summer (June 1 - August 31) December 1
Fall (September 1 - December 31) February 15

Customer Information

When registration for a program is required, it must be completed through the Library's online calendar of events unless an exception is given by the Library's Partnerships and Community Engagement Manager. Presenters may not require personal information from program participants as part of a pre-registration process or during the program itself. Program participants may voluntarily give presenters their contact information.

Conflicts of Interest

Library programs are not an opportunity to promote a business or service. The purpose of Library programs should be educational, not promotional. Presenters shall not actively promote their businesses during library programs. Brochures, flyers and business cards may be made available to attendees at an informational table but should not be included in presenter handouts.

Authors and performers may sell their books, CDs and DVDs at Library programs if the material is in the Library's catalog. The Library will not provide staff support for selling of materials.

Background Screening

All program presenters and performers must undergo a background screening prior to being accepted for possible addition to the Library's programming calendar.

Submit a Proposal

Fill out the Program Proposal Form online. When submitting the form, you must attach a signed background screening release for each person who will be participating in your program as a presenter or performer. A completed W-9 form is required unless you are offering to present for free.

Proceed to the Program Proposal Form
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